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Editors' Names on Manuscript Submissions: Required or Not Necessary?
What's in a name? If you ask me, not much, especially if you don't know the person behind the name, and they don't know you. And yet one of the standard pieces of advice when submitting a manuscript is to direct it to a particular editor. Find out what you can about them--their tastes, and books they've edited--but even if you know nothing about them, the advice is to use a name.
I was reminded of this advice and my own advice, which runs counter to it, by an email discussion I had with an author the other day. Someone sent me this question:
Everyone
says to direct your ms. to a specific editor, but 99% of the time, I can't
locate the editor unless I have a copy of the book to hand and the author has
thanked the editor as such. Rare. Is there some secret website that says who
edits what? How do people unearth this info.?--I've been looking for three
years and am feeling quite frustrated. Why is this information so hush-hush?
Why Editors' Names Are Hard to Find
I'll
answer the last question first. To some extent, the difficulty writers have in
finding out the names of editors and the books they've edited is the result of
a deliberate policy of publishing companies. Companies do not publicize the
names of their staff, with the obvious exceptions of well-known editors with
personal imprints, such as Margaret McElderry and Arthur Levine. From a
company's point of view, writers are submitting manuscripts to a company, not
to an editor, and the company publishes the books, not the editor.
Editors
often don't fight this apparent slight. Many do not want to be better known. They are getting more than enough
manuscripts just from the people they do know, supplemented by submissions from
agents and the occasional dip into the slush. More
submissions from people who they don't know, but had managed to find their name
somewhere, are not what they want.
The Standard Advice: Find a Name
To
deal with this situation, the standard advice is to do whatever one can to find
out about the editors at any publishing company one is considering. Start with
their name but go beyond that to their tastes and interests and even the names
of some books they've edited. Why does it help to do this? I've seen three main
lines of argument.
· The first is that it's good manners and makes one look professional. Editors are human, and so will prefer to get submissions addressed to them. They will be impressed that someone has learned more about them, and will read a submission addressed to them with more interest than one sent to the Submissions Editor.
· The second, perhaps weightier argument, is that knowing more about editors will actually help an author target their submissions more effectively, and improve the chance that a manuscript will be acquired. One certainly does not want to send a picture book manuscript to an editor who only acquires novels, or an edgy YA novel to someone who sticks to humor.
· The third is that it helps one to get "in" at publishers closed to unsolicited submissions.
These
are all attractive arguments to make in favor of using an editor's name, but
I'm just not convinced that it's a good idea, except in specific cases.
My Advice: Why Not to Use a Name
The
standard advice is supported by many people I respect, but I have disagreed
with it from my early days at Macmillan Children's Books, a large children's
trade book imprint now subsumed into Simon and Schuster. In my experience there
and later, and I say this in, for example, Getting Out of
the Slush Pile, just putting an editor's name on a submission doesn't
necessarily do a writer any good. If that editor, or the assistant opening the
mail, doesn't know the writer's name, then at best the submission will be
shunted to the slush anyway, arriving there some time after it would have if
simply sent to the Submissions Editor.
More
to the point, using a name can backfire in two important ways. One is that the
information that one is relying on may be out of date, or not accurate in the
first place. What one has learned about an editor may apply to their previous
job, not their current job, for example. Or the books they edited were acquired
before a change in strategy at the company where they work. Or the information
posted on a web site actually applies to a different editor. Targeting a
specific editor in such circumstances can actually increase the chances of
getting rejected.
Also,
though many people believe that it's important to use the name of a well-known
and more established editor, such editors are unlikely to be as actively
acquiring new authors as the younger editors at a company, of whom nobody has
yet heard. Serendipitously, the best way to get to them is by diving boldly
into the slush. They are the people reading through it, after all, hoping to
find a gem.
In
such situations, then, "Dear Editor" is fine and may well be what's
expected at companies who keep their editors' names under wraps. If an editor's
name is easily available--on the company web site, for example--then one can
use an editor's name. But if no name can be found, the editor won't be
bothered. They will be reading tons of submissions addressed like that.
Why the Standard Advice Is Accepted
Why
is the standard advice so widely accepted, then? I think one reason is that by
following it, one feels more in control. It goes against our training as
civilized human beings to not use
people's names. It should work.
And
sometimes it does, of course, and those times are remembered and cited.
More
important, I suspect, is the fact that using editor's names works for
experienced authors, and they say so when they talk about manuscript
submissions. They know the editors. They don't have to do research. And the
editors know them, and read their submissions, and maybe even show them to
other editors if they aren't to their taste.
But
what works for one person may not work for another, especially if they are at a
different point in their career, and if that other person isn't known to the
editor.
When and When Not to Use an Editor's Name
There
are times when a beginning author should use an editor's name on a submission. After meeting an editor at a
conference, yes, put their name on the submission. If someone writes a personal
rejection, then put their name on the submission. If an editor puts out a call
for submissions, use their name. But a random editor name is not of much use.
Even
a carefully researched name may not work, as I explain above, and the work time
spent researching the editor is time not spent writing. More experienced
authors don't have to do research--they've already picked it up meeting editors
at conferences, corresponding with them, and so on.
If
one has good reasons to use a name on a submission, there are sources of
information, by the way. CWIM lists
some editors' names. The SCBW-I has a
members-only document that gives examples of books for some editors. I maintain
the Who's Moving Where page, which tracks moves and
departures by editorial staff. And interviews and other sources of information
about particular editors can often be found through careful searching.
But
taking the time to find names for every submission just isn't worth it. Follow
the submission guidelines, and use a name only if you actually know the editor.
Otherwise, put your time into your writing: the quality of the writing matters
far more than the absence of a name on the envelope!
I
hope you have found this page and this site useful. Please visit The Purple Crayon Bookstores page to find some
recommended bookstores and to learn how to support this site while doing your
usual online shopping. Thank you.
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